What Do You Need To Know About Facility Management
December 21, 2021
Author : Charles Hill

Facility management plays a critical role in any business or organisation. The main responsibility of a facility manager is to ensure the property and grounds are well-maintained and safe for employees and visitors. This includes maintaining building systems such as heating, cooling, and plumbing; cleaning and landscaping; and safety and security measures. A facility manager must also be knowledgeable about the organisation's operations and work closely with other departments to ensure that all needs are met. For example, suppose the organisation has a cafeteria. In that case, the food service department will need to work with the facility manager to ensure there is enough space for food preparation and storage, adequate dining areas, etc.

what are the main tasks of Facility Management

Understanding the Functions of Facilities Management

The main responsibility is to ensure the property is well-maintained and safe for employees and visitors. This involves all building operations, including management, security, HVAC systems, electrical systems & power distribution, lighting systems, access controls & surveillance systems. The facility manager must ensure that all facilities are in compliance with local codes and regulations. If hazardous chemicals or materials are being used, these materials have to be stored safely in compliance with OSHA laws. Security alarms should be installed in case of an emergency when employees need to evacuate quickly if needs be. All exits should be clearly marked, indicating where they lead, so individuals do not get lost when trying to find their way out during emergencies or drills if necessary This kind of information is very helpful to first responders as well.

The facility management team should develop and implement an emergency plan, coordinate drills with local authorities, and maintain contact information for key personnel. The team should also review the insurance policy to ensure coverage for all potential risks. In the event of an emergency, the team will be responsible for implementing the emergency plan and ensuring the safety of employees and visitors.

  • Develop & Implement Emergency Plan:-The facility manager is responsible for developing and implementing an emergency plan. This includes creating a plan for evacuating employees and visitors in the event of a fire or other emergency, coordinating with local authorities, and maintaining contact information for key personnel.
  • Coordinate Drills with Local Authorities:-The facility manager should coordinate drills with local authorities to ensure that everyone is familiar with the emergency plan and knows what to do in the event of an emergency.
  • Maintain Contact Information for Key Personnel:-The facility manager should maintain contact information for key personnel such as the organisation's CEO, COO, director of security, etc. This will ensure that everyone is able to communicate quickly and effectively in the event of an emergency.
  • Create a Risk Assessment:-The facility manager should create a risk assessment to identify potential risks. This includes identifying what could go wrong, the probability of it happening, and how likely it is that it will affect business operations.
  • Develop & Implement Fire Prevention Plan:-The facility manager should develop and implement a fire prevention plan that includes ensuring that there are enough fire extinguishers to handle any emergency, regularly testing fire alarms to ensure they are working properly, etc.
  • Establish Procedures for Cleaning Equipment:-The facility manager should establish procedures for cleaning the equipment in order to avoid harming employees or visitors. For example, ovens need to be cleaned regularly with industrial vacuum cleaners to avoid fires; on the other hand, cafeteria tables should be wiped down with disinfectant wipes to reduce the risk of food poisoning.
  • Establish Procedures for Storing Hazardous Materials:-The facility manager should establish procedures for storing hazardous materials to ensure that employees do not unintentionally come into contact with them. The chemicals or material used by custodial staff or kitchen staff must also be stored safely and may need to be locked up when they are done using them. Additionally, adequate ventilation systems must be provided if flammable materials are being used.
  • Maintain Inventory of Supplies:-The facility manager should maintain an inventory of supplies such as paper towels, toilet paper, cleaning products, etc. This will enable him/her to make sure that there are enough supplies to keep the office running smoothly; for example, if the paper towels in the restroom run out, someone will be able to restock them immediately.
  • Maintain Inventory of Office Equipment:-The facility manager should maintain an inventory of office equipment such as things like printers, computers, manuals and reference books. This way, employees can quickly locate anything they need when needed. For instance, it may be necessary to print off important documents rather than save them on a hard drive during a power outage. If something goes missing or gets broken, it is most likely not necessary or critical, so one might want to consider purchasing a new copy of this item with limited funds depending on budgetary constraints.
  • Develop Policies and Procedures:-The facility manager should develop policies and procedures for various tasks such as handling complaints from visitors or employees, how to deal with lost items, etc. This will help ensure that everyone is aware of the expectations and knows what to do when faced with a situation.
  • Review & Update Emergency Plan Regularly:-The facility manager should regularly review and update the emergency plan to ensure that it is up-to-date. This includes reviewing the risk assessment to see if any new risks have been identified, updating the procedures for cleaning equipment, storing hazardous materials, etc.
  • Develop Policies and Procedures:-The facility manager should develop policies and procedures for various tasks such as handling complaints from visitors or employees, how to deal with lost items, etc. This will help ensure that everyone is aware of the expectations and knows what to do when faced with a situation.
  • Participate in Risk Assessments:-The facility manager should participate in risk assessments or other activities where he/she needs to be familiar with the emergency plan. For example, he/she may need to attend fire drills or review safety procedures with employees. with employees.

How is the facility management industry doing to keep pace?

Management Assignment Helpmentors say that there are a number of different ways that the facility management industry is trying to keep pace. For example, many companies are now using computer software to help them manage their facilities more effectively. Additionally, there is a growing trend towards using green technologies in order to reduce the environmental impact of buildings. Finally, many facility managers are now using social media to help them get feedback from employees and visitors, which can be used to improve the office environment.

what are four functions of management in Facility Management

In addition to the usual sorts of dangers in any business environment, there are two particular risks in this industry. First, many facilities house very large quantities of hazardous materials such as cleaning chemicals or flammable gases. If something goes wrong at this stage, then the consequences can be catastrophic. The second risk is excessive noise; for example, if a staff member starts using a power tool without wearing ear protection, there could be hearing damage as a result of the loud noise.

What is the role of a facility manager?

The role of a facility manager can vary depending on the size and type of company, but generally, it involves managing all aspects of the physical environment, including the building, equipment, supplies and employees. Additionally, many facilities managers have a budget that they use to purchase supplies and equipment and pay employees. In order to be successful in this position, a facility manager must know how to manage all of these aspects proficiently.

How can an organisation work with a facility management company?

First, the organisation should draw up a list of the specific services that they would like the facility management company to provide. This could include anything from managing the building and property maintenance to overseeing the catering and cleaning staff. Once this list is complete, the organisation can contact a number of different facility management companies and ask for quotes. It is important to remember that not all companies offer the same services, so it is important to ensure that the company chosen does not charge extra for any of the tasks required.

Confused with the concepts of Facility Management? Get Help Today!

The facility management industry has witnessed a number of changes over the years, and this trend looks set to continue into the future. Facility managers should be aware of these trends and ensure that their company is keeping pace with the latest developments.

With our management assignment help sessions, you can learn this up-changing trend and get deep knowledge of management. Moreover, if you are facing any challenges or issues while solving your assignments and homework, our course-specific guided sessions in the UK are a great fit for you. Whether you need access to credible resources or need assistance with your assignments, our specialised team of mentors and educators provides everything from scratch. Cheer up andfill the form to get in touchwith us now.

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About the Author

Charles Hill

Charles writes blogs and articles for students who are facing problems with their management assignments. His articles have been featured on several websites. He has contributed to the academic enhancement of students from the University of Oxford, University of Cambridge, University College London, etc. He joined the team of My Assignment Services as a consulting expert and now is a full-time academic help provider. His expertise in the field of management covers topics like leadership management, human resource management, business management and several others. His blogs focus on solving the most complex of the queries and simplifying the processes.


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